Rex says
Money math without the spreadsheet headache. Plug in your numbers and I'll show you exactly where the dollars land.
Try a scenario
Click to load — tweak from there.Inputs
Result
Client quote
$12,500
Total hard cost
$8,750
Production subtotal
$5,800
Post-production subtotal
$2,950
Your profit
$3,750
50% deposit to collect
$6,250
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How to use this
- 1Enter shoot days.
- 2Enter crew cost per day ($).
- 3Enter gear rental per day ($).
- 4Enter location, travel, permits ($).
- 5Enter post-production hours.
- 6Enter editor rate per hour ($).
- 7Enter music, stock, licensing ($).
- 8Enter target margin (%).
- 9Read your client quote on the right — it updates as you type.
- 10Hit Share to keep the scenario or send it to someone.
About this calculator
Video quotes fall apart in post. Shoot day costs are easy to count; the edit, revisions, music licensing, and delivery formats are where budgets get eaten. This lays every line item out and applies your target margin on top.
Worked example
Using the values the calculator loads with:
Inputs
- Shoot days: 2
- Crew cost per day: 1800 $
- Gear rental per day: 650 $
- Location, travel, permits: 900 $
- Post-production hours: 30
- Editor rate per hour: 85 $
- Music, stock, licensing: 400 $
- Target margin: 30 %
Results
- Client quote: $12,500
- Total hard cost: $8,750
- Production subtotal: $5,800
- Post-production subtotal: $2,950
- Your profit: $3,750
- 50% deposit to collect: $6,250
What each field means
Inputs
- Shoot days
- The shoot days used in the calculation. Starts at 2 so you have a working example on load.
- Crew cost per day ($)
- The crew cost per day used in the calculation, measured in $. Starts at 1800 $ so you have a working example on load.
- Gear rental per day ($)
- The gear rental per day used in the calculation, measured in $. Starts at 650 $ so you have a working example on load.
- Location, travel, permits ($)
- The location, travel, permits used in the calculation, measured in $. Starts at 900 $ so you have a working example on load.
- Post-production hours
- The post-production hours used in the calculation. Starts at 30 so you have a working example on load.
- Editor rate per hour ($)
- The editor rate per hour used in the calculation, measured in $. Starts at 85 $ so you have a working example on load.
- Music, stock, licensing ($)
- The music, stock, licensing used in the calculation, measured in $. Starts at 400 $ so you have a working example on load.
- Target margin (%)
- The target margin used in the calculation, measured in %. Starts at 30 % so you have a working example on load. Accepted range: 0–70 %.
Results
- Client quote
- Returned as a money amount in US dollars and shown as the headline result. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- Total hard cost
- Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- Production subtotal
- Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- Post-production subtotal
- Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- Your profit
- Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- 50% deposit to collect
- Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
FAQ
How many revision rounds should the quote include?
Two, explicitly written into the scope, with an hourly rate for anything beyond. Unlimited revisions is the single most common way a profitable video job turns into a loss.
What margin is normal?
Small production companies target 25–40% on top of hard costs. Below 20% there is no room to absorb a reshoot or a slow-paying client.
Accuracy and limitations
- Results are estimates before tax, fees, and inflation unless an input explicitly covers them.
- Rates are treated as fixed for the whole period — variable-rate products will drift from this projection.
- This is educational maths, not financial advice. Check anything contractual with the lender or your accountant.
Related tools
Cite this calculator
Writing about this topic? Grab a citation — every link helps keep these tools free.
RevenueLab. (2026). Video Production Quote Calculator. Retrieved from https://www.revenuelab.fyi/toolbox/video-production-quote
<p>Source: <a href="https://www.revenuelab.fyi/toolbox/video-production-quote" target="_blank" rel="noopener">Video Production Quote Calculator — RevenueLab</a> (2026).</p>
Source: [Video Production Quote Calculator — RevenueLab](https://www.revenuelab.fyi/toolbox/video-production-quote) (2026).