Rex says
Everyday utility math — the kind you'd otherwise pull up four browser tabs for. I keep it to one clean answer.
Try a scenario
Click to load — tweak from there.Inputs
Result
Annual cost
$25,200
Cost per meeting
$525.00
Loaded hourly rate
$65.63
Person-hours per year
384
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One click, a permanent link with your numbers baked in.
How to use this
- 1Enter attendees.
- 2Enter meeting length (min).
- 3Enter average salary ($).
- 4Enter employer overhead (%).
- 5Enter meetings per year.
- 6Read your annual cost on the right — it updates as you type.
- 7Hit Share to keep the scenario or send it to someone.
About this calculator
Multiply attendees by loaded salary and the number on the calendar gets uncomfortable fast. See per-meeting and annual cost for any recurring block.
Worked example
Using the values the calculator loads with:
Inputs
- Attendees: 8
- Meeting length: 60 min
- Average salary: 105000 $
- Employer overhead: 30 %
- Meetings per year: 48
Results
- Annual cost: $25,200
- Cost per meeting: $525.00
- Loaded hourly rate: $65.63
- Person-hours per year: 384
What each field means
Inputs
- Attendees
- The attendees used in the calculation. Starts at 8 so you have a working example on load.
- Meeting length (min)
- The meeting length used in the calculation, measured in min. Starts at 60 min so you have a working example on load.
- Average salary ($)
- The average salary used in the calculation, measured in $. Starts at 105000 $ so you have a working example on load.
- Employer overhead (%)
- The employer overhead used in the calculation, measured in %. Starts at 30 % so you have a working example on load. Accepted range: 0–100 %.
- Meetings per year
- The meetings per year used in the calculation. Starts at 48 so you have a working example on load.
Results
- Annual cost
- Returned as a money amount in US dollars and shown as the headline result. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- Cost per meeting
- Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- Loaded hourly rate
- Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- Person-hours per year
- Returned as a decimal number. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
FAQ
How does the meeting cost calculator work?
Multiply attendees by loaded salary and the number on the calendar gets uncomfortable fast. See per-meeting and annual cost for any recurring block. The underlying maths is: Cost = loaded hourly × hours × attendees.
What do I need to enter?
5 values: attendees, meeting length, average salary, employer overhead, and meetings per year. Each field starts with a sensible default, so you can change one number at a time and watch the result move.
What does the annual cost result mean?
It is returned as a money amount in US dollars and updates live as you edit the inputs, so you can compare two or three versions of a scenario in a few seconds.
Is this calculator free, and do I need an account?
Yes, it's free, and no account is required. Nothing you type is stored on our servers — the maths runs entirely in your browser.
How accurate is the result?
It applies the standard formula exactly, so the arithmetic is precise. Estimates assume standard, average conditions — local rules, pricing, and materials vary.
Who is this tool for?
It's built for anyone doing everyday planning maths — a quick estimate that would otherwise need four browser tabs and a calculator app.
Accuracy and limitations
- Estimates assume standard, average conditions — local rules, pricing, and materials vary.
- Results are rounded for readability; add a buffer before ordering, booking, or committing.
- Double-check anything with a real cost attached against a local quote.
Related tools
Cite this calculator
Writing about this topic? Grab a citation — every link helps keep these tools free.
RevenueLab. (2026). Meeting Cost Calculator. Retrieved from https://www.revenuelab.fyi/toolbox/recurring-meeting-cost
<p>Source: <a href="https://www.revenuelab.fyi/toolbox/recurring-meeting-cost" target="_blank" rel="noopener">Meeting Cost Calculator — RevenueLab</a> (2026).</p>
Source: [Meeting Cost Calculator — RevenueLab](https://www.revenuelab.fyi/toolbox/recurring-meeting-cost) (2026).