Rex says
Money math without the spreadsheet headache. Plug in your numbers and I'll show you exactly where the dollars land.
Try a scenario
Click to load — tweak from there.Inputs
Result
Coordination package fee
$1,850
Total hours invested
30.0
Labor portion of fee
$1,650
Effective hourly rate
$61.67
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How to use this
- 1Enter pre-wedding prep hours (final month) (hrs).
- 2Enter event-day hours (incl. setup/breakdown) (hrs).
- 3Enter target hourly rate ($).
- 4Enter assistant cost (if used) ($).
- 5Read your coordination package fee on the right — it updates as you type.
- 6Hit Share to keep the scenario or send it to someone.
About this calculator
Day-of coordination is misleadingly named — the real work is 15-25 hours in the final 4-6 weeks before the wedding (vendor confirmations, timeline building, walkthrough) plus a long single event day, often 10-14 hours including setup and breakdown supervision. This calculator sums prep hours and event-day hours at your target rate, adds an assistant cost if used, and shows the total fee and effective hourly rate.
Worked example
Using the values the calculator loads with:
Inputs
- Pre-wedding prep hours (final month): 18 hrs
- Event-day hours (incl. setup/breakdown): 12 hrs
- Target hourly rate: 55 $
- Assistant cost (if used): 200 $
Results
- Coordination package fee: $1,850
- Total hours invested: 30
- Labor portion of fee: $1,650
- Effective hourly rate: $61.67
What each field means
Inputs
- Pre-wedding prep hours (final month) (hrs)
- The pre-wedding prep hours (final month) used in the calculation, measured in hrs. Starts at 18 hrs so you have a working example on load.
- Event-day hours (incl. setup/breakdown) (hrs)
- The event-day hours (incl. setup/breakdown) used in the calculation, measured in hrs. Starts at 12 hrs so you have a working example on load.
- Target hourly rate ($)
- The target hourly rate used in the calculation, measured in $. Starts at 55 $ so you have a working example on load.
- Assistant cost (if used) ($)
- The assistant cost (if used) used in the calculation, measured in $. Starts at 200 $ so you have a working example on load.
Results
- Coordination package fee
- Returned as a money amount in US dollars and shown as the headline result. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- Total hours invested
- Returned as a decimal number. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- Labor portion of fee
- Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- Effective hourly rate
- Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
FAQ
Why do coordinators call it 'day-of' if it's really a month of work?
It's a legacy industry term; most planners now call it 'month-of coordination' for accuracy. The actual scope always includes final vendor confirmation calls, building a detailed timeline, running the rehearsal, and being the single point of contact on the wedding day — none of which is truly limited to just the day itself.
What's a typical fee range for this service nationally?
$1,200-$2,500 is common in most US markets, with luxury or highly complex weddings (multiple venues, large guest counts, elaborate design) pushing higher. It's meaningfully less than full planning ($4,000-$10,000+) because vendor selection and design work are already done by the client.
When does a second coordinator/assistant become necessary?
Guest counts above roughly 150, multiple event spaces at one venue, or a complex vendor list (8+ vendors) usually require an assistant so the lead coordinator isn't simultaneously managing setup in one room and directing the processional in another.
How is this different from a venue's included coordinator?
A venue coordinator manages the venue's staff, space, and house rules — they're not contracted to manage your other vendors, build your personal timeline, or handle personal-item logistics (decor, gifts, cards) the way an independently hired day-of coordinator is.
Accuracy and limitations
- Results are estimates before tax, fees, and inflation unless an input explicitly covers them.
- Rates are treated as fixed for the whole period — variable-rate products will drift from this projection.
- This is educational maths, not financial advice. Check anything contractual with the lender or your accountant.
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Cite this calculator
Writing about this topic? Grab a citation — every link helps keep these tools free.
RevenueLab. (2026). Day-of Wedding Coordinator Fee Calculator. Retrieved from https://www.revenuelab.fyi/toolbox/day-of-coordinator-fee-calculator
<p>Source: <a href="https://www.revenuelab.fyi/toolbox/day-of-coordinator-fee-calculator" target="_blank" rel="noopener">Day-of Wedding Coordinator Fee Calculator — RevenueLab</a> (2026).</p>
Source: [Day-of Wedding Coordinator Fee Calculator — RevenueLab](https://www.revenuelab.fyi/toolbox/day-of-coordinator-fee-calculator) (2026).