RevenueLab.fyi
Revenue Rex logo mark
💰 Financial · Rex's Toolbox

Crew Hour Job Pricing Calculator

Price a job from crew size, hours, and target margin — not guesswork.

Revenue Rex peeking

Rex says

Money math without the spreadsheet headache. Plug in your numbers and I'll show you exactly where the dollars land.

Try a scenario

Click to load — tweak from there.

Inputs

Result

Quote price

$758

Total job cost

$417

Labor cost

$357

Gross profit

$341

Effective price per crew-hour

$217

Revenue Rex peeking

Psst — share this and help Rex grow

One click, a permanent link with your numbers baked in.

More financial

How to use this

  1. 1Enter crew size.
  2. 2Enter loaded hourly rate per worker ($).
  3. 3Enter estimated job hours.
  4. 4Enter drive time (round trip) (hrs).
  5. 5Enter materials / disposal cost ($).
  6. 6Enter target gross margin (%).
  7. 7Read your quote price on the right — it updates as you type.
  8. 8Hit Share to keep the scenario or send it to someone.

About this calculator

Most home service bids get built backward from a competitor's number instead of forward from real cost. This calculator starts with your loaded crew cost per hour, adds drive time and materials, then grosses the whole thing up to hit a target margin so the quote actually protects your profit instead of just covering payroll.

FormulaTotal cost = (crew size × loaded hourly rate × job hours) + drive time cost + materials. Price = total cost ÷ (1 − target margin).

Worked example

Using the values the calculator loads with:

Inputs

  • Crew size: 3
  • Loaded hourly rate per worker: 28 $
  • Estimated job hours: 3.5
  • Drive time (round trip): 0.75 hrs
  • Materials / disposal cost: 60 $
  • Target gross margin: 45 %

Results

  • Quote price: $758
  • Total job cost: $417
  • Labor cost: $357
  • Gross profit: $341
  • Effective price per crew-hour: $217

What each field means

Inputs

Crew size
The crew size used in the calculation. Starts at 3 so you have a working example on load. Accepted range: 1–20.
Loaded hourly rate per worker ($)
The loaded hourly rate per worker used in the calculation, measured in $. Starts at 28 $ so you have a working example on load.
Estimated job hours
The estimated job hours used in the calculation. Starts at 3.5 so you have a working example on load.
Drive time (round trip) (hrs)
The drive time (round trip) used in the calculation, measured in hrs. Starts at 0.75 hrs so you have a working example on load.
Materials / disposal cost ($)
The materials / disposal cost used in the calculation, measured in $. Starts at 60 $ so you have a working example on load.
Target gross margin (%)
The target gross margin used in the calculation, measured in %. Starts at 45 % so you have a working example on load. Accepted range: 5–80 %.

Results

Quote price
Returned as a money amount in US dollars and shown as the headline result. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
Total job cost
Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
Labor cost
Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
Gross profit
Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
Effective price per crew-hour
Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.

FAQ

Why include drive time in the price?

Unpaid drive time is the single biggest silent margin killer in route-based services. If a crew spends 45 minutes driving to a job and you don't price for it, that time comes straight out of profit. Even at 15 minutes each way across dozens of jobs a week, it adds up to a full lost workday of paid labor per crew per month.

What margin should home service jobs target?

Most profitable operators target 40-55% gross margin on labor-heavy jobs like cleaning or junk removal, and 30-40% on equipment- or material-heavy jobs like pressure washing. Anything below 30% leaves no room to absorb no-shows, callbacks, or slow-growth months.

Does loaded rate include payroll taxes?

Yes, it should. Loaded rate means base wage plus payroll taxes (roughly 7.65% FICA plus state unemployment), workers' comp, and any benefits — typically 25-40% above the wage you write on the paycheck. Use the crew loaded labor cost calculator in this same set to build that number precisely.

Accuracy and limitations

  • Results are estimates before tax, fees, and inflation unless an input explicitly covers them.
  • Rates are treated as fixed for the whole period — variable-rate products will drift from this projection.
  • This is educational maths, not financial advice. Check anything contractual with the lender or your accountant.

Related tools

Crew Loaded Labor Cost Calculator

Find your real hourly cost per worker including taxes, comp, and burden.

Quote Close Rate Revenue Calculator

See how small changes in close rate move monthly revenue and lead cost.

Route Density Profit Calculator

See how tighter routes turn drive time into billable time and real profit.

Cite this calculator

Writing about this topic? Grab a citation — every link helps keep these tools free.

APA
RevenueLab. (2026). Crew Hour Job Pricing Calculator. Retrieved from https://www.revenuelab.fyi/toolbox/crew-hour-job-pricing
HTML
<p>Source: <a href="https://www.revenuelab.fyi/toolbox/crew-hour-job-pricing" target="_blank" rel="noopener">Crew Hour Job Pricing Calculator — RevenueLab</a> (2026).</p>
Markdown
Source: [Crew Hour Job Pricing Calculator — RevenueLab](https://www.revenuelab.fyi/toolbox/crew-hour-job-pricing) (2026).
Advertisement