Rex says
Everyday utility math — the kind you'd otherwise pull up four browser tabs for. I keep it to one clean answer.
Try a scenario
Click to load — tweak from there.Inputs
Result
Cost per meeting
$475.00
Monthly cost
$1,900
Annual cost
$22,800
Person-hours per year
384
Cost per minute
$7.92
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One click, a permanent link with your numbers baked in.
How to use this
- 1Enter attendees.
- 2Enter average salary ($).
- 3Enter benefits and overhead load (%).
- 4Enter meeting length (min).
- 5Enter times per month.
- 6Read your cost per meeting on the right — it updates as you type.
- 7Hit Share to keep the scenario or send it to someone.
About this calculator
Multiply attendees by their loaded hourly cost by duration. Recurring meetings are where the real money goes — a weekly hour with eight people costs more than a junior hire.
Worked example
Using the values the calculator loads with:
Inputs
- Attendees: 8
- Average salary: 95000 $
- Benefits and overhead load: 30 %
- Meeting length: 60 min
- Times per month: 4
Results
- Cost per meeting: $475.00
- Monthly cost: $1,900.00
- Annual cost: $22,800.00
- Person-hours per year: 384
- Cost per minute: $7.92
What each field means
Inputs
- Attendees
- The attendees used in the calculation. Starts at 8 so you have a working example on load.
- Average salary ($)
- The average salary used in the calculation, measured in $. Starts at 95000 $ so you have a working example on load.
- Benefits and overhead load (%)
- The benefits and overhead load used in the calculation, measured in %. Starts at 30 % so you have a working example on load. Accepted range: 0–100 %.
- Meeting length (min)
- The meeting length used in the calculation, measured in min. Starts at 60 min so you have a working example on load.
- Times per month
- The times per month used in the calculation. Starts at 4 so you have a working example on load.
Results
- Cost per meeting
- Returned as a money amount in US dollars and shown as the headline result. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- Monthly cost
- Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- Annual cost
- Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- Person-hours per year
- Returned as a whole number. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- Cost per minute
- Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
FAQ
How does the meeting cost calculator work?
Multiply attendees by their loaded hourly cost by duration. Recurring meetings are where the real money goes — a weekly hour with eight people costs more than a junior hire. The underlying maths is: Cost = Attendees × Loaded hourly rate × Duration, times frequency.
What do I need to enter?
5 values: attendees, average salary, benefits and overhead load, meeting length, and times per month. Each field starts with a sensible default, so you can change one number at a time and watch the result move.
What does the cost per meeting result mean?
It is returned as a money amount in US dollars and updates live as you edit the inputs, so you can compare two or three versions of a scenario in a few seconds.
Is this calculator free, and do I need an account?
Yes, it's free, and no account is required. Nothing you type is stored on our servers — the maths runs entirely in your browser.
How accurate is the result?
It applies the standard formula exactly, so the arithmetic is precise. Estimates assume standard, average conditions — local rules, pricing, and materials vary.
Who is this tool for?
It's built for anyone doing everyday planning maths — a quick estimate that would otherwise need four browser tabs and a calculator app.
Accuracy and limitations
- Estimates assume standard, average conditions — local rules, pricing, and materials vary.
- Results are rounded for readability; add a buffer before ordering, booking, or committing.
- Double-check anything with a real cost attached against a local quote.
Related tools
Cite this calculator
Writing about this topic? Grab a citation — every link helps keep these tools free.
RevenueLab. (2026). Meeting Cost Calculator. Retrieved from https://www.revenuelab.fyi/toolbox/meeting-cost
<p>Source: <a href="https://www.revenuelab.fyi/toolbox/meeting-cost" target="_blank" rel="noopener">Meeting Cost Calculator — RevenueLab</a> (2026).</p>
Source: [Meeting Cost Calculator — RevenueLab](https://www.revenuelab.fyi/toolbox/meeting-cost) (2026).