Rex says
Money math without the spreadsheet headache. Plug in your numbers and I'll show you exactly where the dollars land.
Try a scenario
Click to load — tweak from there.Inputs
Result
Total in-kind value to record
$6,000
Adjusted fair value per unit
$12.00
In-kind as % of total revenue
0.5%
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How to use this
- 1Enter quantity/units donated.
- 2Enter fair market value per unit ($).
- 3Enter condition of goods.
- 4Enter total organizational revenue ($).
- 5Read your total in-kind value to record on the right — it updates as you type.
- 6Hit Share to keep the scenario or send it to someone.
About this calculator
In-kind gifts of goods, from a truckload of canned food to a donated laptop, must be recorded at fair market value at the time of donation under GAAP (ASC 958), and new FASB standards effective for fiscal years after mid-2021 require disaggregating in-kind gifts by category on the financial statements rather than lumping them into one line. This calculator takes the quantity donated, a fair market unit value (retail price for new goods, thrift/resale value for used goods, or a professional's normal billing rate for donated services that meet recognition criteria), and produces the total value to record, plus flags what percentage of total revenue in-kind gifts represent, since donors and auditors want to know if your organization is unusually reliant on non-cash support.
Worked example
Using the values the calculator loads with:
Inputs
- Quantity/units donated: 500
- Fair market value per unit: 12 $
- Condition of goods: New — use full retail value
- Total organizational revenue: 1200000 $
Results
- Total in-kind value to record: $6,000
- Adjusted fair value per unit: $12.00
- In-kind as % of total revenue: 0.5%
What each field means
Inputs
- Quantity/units donated
- The quantity/units donated used in the calculation. Starts at 500 so you have a working example on load.
- Fair market value per unit ($)
- The fair market value per unit used in the calculation, measured in $. Starts at 12 $ so you have a working example on load.
- Condition of goods
- Pick the option that matches your situation — the maths changes per option. Choices: New — use full retail value, Used, good condition — ~50-60% of retail, Used, fair condition — ~20-30% of retail.
- Total organizational revenue ($)
- The total organizational revenue used in the calculation, measured in $. Starts at 1200000 $ so you have a working example on load.
Results
- Total in-kind value to record
- Returned as a money amount in US dollars and shown as the headline result. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- Adjusted fair value per unit
- Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
- In-kind as % of total revenue
- Returned as a percentage. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
FAQ
Do I need a receipt or appraisal for large in-kind gifts?
The donor, not your organization, is responsible for substantiating their tax deduction, but IRS rules require the donor to get a qualified appraisal for non-cash gifts over $5,000 in claimed value. Your job is to issue a written acknowledgment describing the item without stating a dollar value.
What changed with the 2020 FASB update (ASU 2020-07)?
Effective for fiscal years beginning after June 15, 2021, nonprofits must present in-kind contributions as a separate line on the statement of activities (not lumped with cash) and disclose, by category, the valuation technique and principal market used for each type of in-kind gift in the footnotes.
Can I recognize the value of donated volunteer time the same way?
No, that's a separate, stricter test under ASC 958-605: volunteer time is only recognized if it creates or enhances a nonfinancial asset, or requires specialized skills the volunteer has and you'd otherwise have to purchase. Most general volunteer hours don't qualify even though donated goods almost always do.
How do I value donated professional services like legal or ad space?
Use the fair value that the market would pay for that specific service, generally the professional's normal billing rate for their time, or the rate a comparable ad buyer would pay for that same media placement. Never use a discounted 'nonprofit rate' if that's not what a market participant would actually pay.
Accuracy and limitations
- Results are estimates before tax, fees, and inflation unless an input explicitly covers them.
- Rates are treated as fixed for the whole period — variable-rate products will drift from this projection.
- This is educational maths, not financial advice. Check anything contractual with the lender or your accountant.
Related tools
Cite this calculator
Writing about this topic? Grab a citation — every link helps keep these tools free.
RevenueLab. (2026). In-Kind Donation Valuation Calculator. Retrieved from https://www.revenuelab.fyi/toolbox/in-kind-donation-valuation
<p>Source: <a href="https://www.revenuelab.fyi/toolbox/in-kind-donation-valuation" target="_blank" rel="noopener">In-Kind Donation Valuation Calculator — RevenueLab</a> (2026).</p>
Source: [In-Kind Donation Valuation Calculator — RevenueLab](https://www.revenuelab.fyi/toolbox/in-kind-donation-valuation) (2026).