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Delivery Route Cost Calculator

Cost per stop and per route for a local delivery fleet.

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Rex says

Money math without the spreadsheet headache. Plug in your numbers and I'll show you exactly where the dollars land.

Try a scenario

Click to load — tweak from there.

Inputs

Result

Cost per stop

$4.45

Total route cost

$377.85

Route profit

$174.65

Labor cost

$272.16

Stops per hour

9.4

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How to use this

  1. 1Enter stops per route.
  2. 2Enter route hours.
  3. 3Enter route miles.
  4. 4Enter driver hourly wage ($).
  5. 5Enter payroll burden (%).
  6. 6Enter fuel price ($/gal).
  7. 7Enter van fuel economy (mpg).
  8. 8Enter vehicle lease + insurance per day ($).
  9. 9Enter maintenance per mile ($).
  10. 10Enter revenue per stop ($).
  11. 11Read your cost per stop on the right — it updates as you type.
  12. 12Hit Share to keep the scenario or send it to someone.

About this calculator

Local delivery economics hinge on stops per hour. Add driver wages with burden, fuel, vehicle depreciation, and insurance, then divide by the stops the route actually completes.

FormulaRoute cost = (hours × loaded wage) + (miles × vehicle cost/mi); per stop = route cost ÷ stops.

Worked example

Using the values the calculator loads with:

Inputs

  • Stops per route: 85
  • Route hours: 9
  • Route miles: 110
  • Driver hourly wage: 24 $
  • Payroll burden: 26 %
  • Fuel price: 3.6 $/gal
  • Van fuel economy: 14 mpg
  • Vehicle lease + insurance per day: 62 $
  • Maintenance per mile: 0.14 $
  • Revenue per stop: 6.5 $

Results

  • Cost per stop: $4.45
  • Total route cost: $377.85
  • Route profit: $174.65
  • Labor cost: $272.16
  • Stops per hour: 9.4

What each field means

Inputs

Stops per route
The stops per route used in the calculation. Starts at 85 so you have a working example on load.
Route hours
The route hours used in the calculation. Starts at 9 so you have a working example on load.
Route miles
The route miles used in the calculation. Starts at 110 so you have a working example on load.
Driver hourly wage ($)
The driver hourly wage used in the calculation, measured in $. Starts at 24 $ so you have a working example on load.
Payroll burden (%)
The payroll burden used in the calculation, measured in %. Starts at 26 % so you have a working example on load. Accepted range: 0–60 %.
Fuel price ($/gal)
The fuel price used in the calculation, measured in $/gal. Starts at 3.6 $/gal so you have a working example on load.
Van fuel economy (mpg)
The van fuel economy used in the calculation, measured in mpg. Starts at 14 mpg so you have a working example on load.
Vehicle lease + insurance per day ($)
The vehicle lease + insurance per day used in the calculation, measured in $. Starts at 62 $ so you have a working example on load.
Maintenance per mile ($)
The maintenance per mile used in the calculation, measured in $. Starts at 0.14 $ so you have a working example on load.
Revenue per stop ($)
The revenue per stop used in the calculation, measured in $. Starts at 6.5 $ so you have a working example on load.

Results

Cost per stop
Returned as a money amount in US dollars and shown as the headline result. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
Total route cost
Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
Route profit
Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
Labor cost
Returned as a money amount in US dollars. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.
Stops per hour
Returned as a decimal number. It recalculates instantly whenever you change an input, so you can compare scenarios without reloading.

FAQ

What is a good stops-per-hour number?

Dense residential parcel routes commonly run 10 to 18 stops per hour. Rural or appointment-based routes fall to 3 to 6, which changes cost per stop dramatically.

Should failed deliveries count as stops?

For cost, yes — they consume the same drive and dwell time. For revenue, usually no, which is why redelivery rates quietly destroy route margin.

Accuracy and limitations

  • Results are estimates before tax, fees, and inflation unless an input explicitly covers them.
  • Rates are treated as fixed for the whole period — variable-rate products will drift from this projection.
  • This is educational maths, not financial advice. Check anything contractual with the lender or your accountant.

Cite this calculator

Writing about this topic? Grab a citation — every link helps keep these tools free.

APA
RevenueLab. (2026). Delivery Route Cost Calculator. Retrieved from https://www.revenuelab.fyi/toolbox/delivery-route-cost
HTML
<p>Source: <a href="https://www.revenuelab.fyi/toolbox/delivery-route-cost" target="_blank" rel="noopener">Delivery Route Cost Calculator — RevenueLab</a> (2026).</p>
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Source: [Delivery Route Cost Calculator — RevenueLab](https://www.revenuelab.fyi/toolbox/delivery-route-cost) (2026).
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