{
  "slug": "staff-replacement-cost",
  "title": "Employee Turnover Cost Calculator",
  "heading": "Employee Turnover Cost Calculator",
  "category": "other",
  "url": "https://www.revenuelab.fyi/toolbox/staff-replacement-cost",
  "summary": "The full cost of replacing someone who leaves.",
  "description": "Replacement cost is recruiting plus onboarding plus lost productivity during ramp. This totals it per departure and across annual attrition.",
  "formula": "Cost = recruiting + monthly salary × ramp months × (1 − ramp productivity).",
  "dateModified": "2026-09-30",
  "run_url": "https://www.revenuelab.fyi/api/public/calc?tool=staff-replacement-cost",
  "inputs": [
    {
      "id": "salary",
      "label": "Role salary",
      "kind": "number",
      "hint": null,
      "default": 95000,
      "unit": "$",
      "min": null,
      "max": null
    },
    {
      "id": "recruit",
      "label": "Recruiting cost",
      "kind": "number",
      "hint": null,
      "default": 12000,
      "unit": "$",
      "min": null,
      "max": null
    },
    {
      "id": "rampMonths",
      "label": "Ramp to full productivity",
      "kind": "number",
      "hint": null,
      "default": 4,
      "unit": "months",
      "min": 1,
      "max": null
    },
    {
      "id": "rampLoss",
      "label": "Average productivity during ramp",
      "kind": "number",
      "hint": null,
      "default": 55,
      "unit": "%",
      "min": 0,
      "max": 100
    },
    {
      "id": "leavers",
      "label": "Departures per year",
      "kind": "number",
      "hint": null,
      "default": 6,
      "unit": null,
      "min": 0,
      "max": null
    }
  ],
  "outputs": [
    {
      "id": "per",
      "label": "Cost per departure",
      "format": "currency",
      "hint": null,
      "primary": true
    },
    {
      "id": "annual",
      "label": "Annual turnover cost",
      "format": "currency",
      "hint": null,
      "primary": false
    },
    {
      "id": "rampCost",
      "label": "Lost productivity in ramp",
      "format": "currency",
      "hint": null,
      "primary": false
    },
    {
      "id": "pct",
      "label": "Share of salary",
      "format": "percent",
      "hint": null,
      "primary": false
    }
  ],
  "worked_example": {
    "inputs": [
      "Role salary: 95000 $",
      "Recruiting cost: 12000 $",
      "Ramp to full productivity: 4 months",
      "Average productivity during ramp: 55 %",
      "Departures per year: 6"
    ],
    "outputs": [
      "Cost per departure: $26,250",
      "Annual turnover cost: $157,500",
      "Lost productivity in ramp: $14,250",
      "Share of salary: 28%"
    ]
  },
  "how_to": {
    "title": "How to use this",
    "steps": [
      "Enter role salary ($).",
      "Enter recruiting cost ($).",
      "Enter ramp to full productivity (months).",
      "Enter average productivity during ramp (%).",
      "Enter departures per year.",
      "Read your cost per departure on the right — it updates as you type.",
      "Hit Share to keep the scenario or send it to someone."
    ]
  },
  "scenarios": [
    {
      "name": "Conservative",
      "description": "Lower-end numbers — what if things land soft?",
      "values": {
        "salary": 57000,
        "recruit": 7000,
        "rampMonths": 2,
        "rampLoss": 35,
        "leavers": 4
      }
    },
    {
      "name": "Typical",
      "description": "Defaults — the most common real-world setup.",
      "values": {
        "salary": 95000,
        "recruit": 12000,
        "rampMonths": 4,
        "rampLoss": 55,
        "leavers": 6
      }
    },
    {
      "name": "Ambitious",
      "description": "Higher-end numbers — what if things really pop?",
      "values": {
        "salary": 152000,
        "recruit": 19000,
        "rampMonths": 6,
        "rampLoss": 90,
        "leavers": 10
      }
    }
  ],
  "limitations": [
    "Estimates assume standard, average conditions — local rules, pricing, and materials vary.",
    "Results are rounded for readability; add a buffer before ordering, booking, or committing.",
    "Double-check anything with a real cost attached against a local quote."
  ],
  "faq": [
    {
      "q": "How does the employee turnover cost calculator work?",
      "a": "Replacement cost is recruiting plus onboarding plus lost productivity during ramp. This totals it per departure and across annual attrition. The underlying maths is: Cost = recruiting + monthly salary × ramp months × (1 − ramp productivity)."
    },
    {
      "q": "What do I need to enter?",
      "a": "5 values: role salary, recruiting cost, ramp to full productivity, average productivity during ramp, and departures per year. Each field starts with a sensible default, so you can change one number at a time and watch the result move."
    },
    {
      "q": "What does the cost per departure result mean?",
      "a": "It is returned as a money amount in US dollars and updates live as you edit the inputs, so you can compare two or three versions of a scenario in a few seconds."
    },
    {
      "q": "Is this calculator free, and do I need an account?",
      "a": "Yes, it's free, and no account is required. Nothing you type is stored on our servers — the maths runs entirely in your browser."
    },
    {
      "q": "How accurate is the result?",
      "a": "It applies the standard formula exactly, so the arithmetic is precise. Estimates assume standard, average conditions — local rules, pricing, and materials vary."
    },
    {
      "q": "Who is this tool for?",
      "a": "It's built for anyone doing everyday planning maths — a quick estimate that would otherwise need four browser tabs and a calculator app."
    }
  ],
  "related": [
    "https://www.revenuelab.fyi/toolbox/recurring-meeting-cost",
    "https://www.revenuelab.fyi/toolbox/hiring-payback-period"
  ],
  "license": "CC-BY-4.0",
  "citation": "RevenueLab — Employee Turnover Cost Calculator (https://www.revenuelab.fyi/toolbox/staff-replacement-cost)"
}