{
  "slug": "recurring-meeting-cost",
  "title": "Meeting Cost Calculator",
  "heading": "Meeting Cost Calculator",
  "category": "other",
  "url": "https://www.revenuelab.fyi/toolbox/recurring-meeting-cost",
  "summary": "What that recurring meeting costs the company each year.",
  "description": "Multiply attendees by loaded salary and the number on the calendar gets uncomfortable fast. See per-meeting and annual cost for any recurring block.",
  "formula": "Cost = loaded hourly × hours × attendees.",
  "dateModified": "2026-09-30",
  "run_url": "https://www.revenuelab.fyi/api/public/calc?tool=recurring-meeting-cost",
  "inputs": [
    {
      "id": "people",
      "label": "Attendees",
      "kind": "number",
      "hint": null,
      "default": 8,
      "unit": null,
      "min": 1,
      "max": null
    },
    {
      "id": "minutes",
      "label": "Meeting length",
      "kind": "number",
      "hint": null,
      "default": 60,
      "unit": "min",
      "min": 5,
      "max": null
    },
    {
      "id": "salary",
      "label": "Average salary",
      "kind": "number",
      "hint": null,
      "default": 105000,
      "unit": "$",
      "min": null,
      "max": null
    },
    {
      "id": "overhead",
      "label": "Employer overhead",
      "kind": "number",
      "hint": null,
      "default": 30,
      "unit": "%",
      "min": 0,
      "max": 100
    },
    {
      "id": "perYear",
      "label": "Meetings per year",
      "kind": "number",
      "hint": null,
      "default": 48,
      "unit": null,
      "min": 1,
      "max": null
    }
  ],
  "outputs": [
    {
      "id": "annual",
      "label": "Annual cost",
      "format": "currency",
      "hint": null,
      "primary": true
    },
    {
      "id": "per",
      "label": "Cost per meeting",
      "format": "currency",
      "hint": null,
      "primary": false
    },
    {
      "id": "hourly",
      "label": "Loaded hourly rate",
      "format": "currency",
      "hint": null,
      "primary": false
    },
    {
      "id": "hours",
      "label": "Person-hours per year",
      "format": "decimal",
      "hint": null,
      "primary": false
    }
  ],
  "worked_example": {
    "inputs": [
      "Attendees: 8",
      "Meeting length: 60 min",
      "Average salary: 105000 $",
      "Employer overhead: 30 %",
      "Meetings per year: 48"
    ],
    "outputs": [
      "Annual cost: $25,200",
      "Cost per meeting: $525.00",
      "Loaded hourly rate: $65.63",
      "Person-hours per year: 384"
    ]
  },
  "how_to": {
    "title": "How to use this",
    "steps": [
      "Enter attendees.",
      "Enter meeting length (min).",
      "Enter average salary ($).",
      "Enter employer overhead (%).",
      "Enter meetings per year.",
      "Read your annual cost on the right — it updates as you type.",
      "Hit Share to keep the scenario or send it to someone."
    ]
  },
  "scenarios": [
    {
      "name": "Conservative",
      "description": "Lower-end numbers — what if things land soft?",
      "values": {
        "people": 5,
        "minutes": 35,
        "salary": 63000,
        "overhead": 20,
        "perYear": 29
      }
    },
    {
      "name": "Typical",
      "description": "Defaults — the most common real-world setup.",
      "values": {
        "people": 8,
        "minutes": 60,
        "salary": 105000,
        "overhead": 30,
        "perYear": 48
      }
    },
    {
      "name": "Ambitious",
      "description": "Higher-end numbers — what if things really pop?",
      "values": {
        "people": 13,
        "minutes": 95,
        "salary": 168000,
        "overhead": 50,
        "perYear": 77
      }
    }
  ],
  "limitations": [
    "Estimates assume standard, average conditions — local rules, pricing, and materials vary.",
    "Results are rounded for readability; add a buffer before ordering, booking, or committing.",
    "Double-check anything with a real cost attached against a local quote."
  ],
  "faq": [
    {
      "q": "How does the meeting cost calculator work?",
      "a": "Multiply attendees by loaded salary and the number on the calendar gets uncomfortable fast. See per-meeting and annual cost for any recurring block. The underlying maths is: Cost = loaded hourly × hours × attendees."
    },
    {
      "q": "What do I need to enter?",
      "a": "5 values: attendees, meeting length, average salary, employer overhead, and meetings per year. Each field starts with a sensible default, so you can change one number at a time and watch the result move."
    },
    {
      "q": "What does the annual cost result mean?",
      "a": "It is returned as a money amount in US dollars and updates live as you edit the inputs, so you can compare two or three versions of a scenario in a few seconds."
    },
    {
      "q": "Is this calculator free, and do I need an account?",
      "a": "Yes, it's free, and no account is required. Nothing you type is stored on our servers — the maths runs entirely in your browser."
    },
    {
      "q": "How accurate is the result?",
      "a": "It applies the standard formula exactly, so the arithmetic is precise. Estimates assume standard, average conditions — local rules, pricing, and materials vary."
    },
    {
      "q": "Who is this tool for?",
      "a": "It's built for anyone doing everyday planning maths — a quick estimate that would otherwise need four browser tabs and a calculator app."
    }
  ],
  "related": [
    "https://www.revenuelab.fyi/toolbox/staff-replacement-cost",
    "https://www.revenuelab.fyi/toolbox/context-switch-cost"
  ],
  "license": "CC-BY-4.0",
  "citation": "RevenueLab — Meeting Cost Calculator (https://www.revenuelab.fyi/toolbox/recurring-meeting-cost)"
}