{
  "slug": "meeting-cost",
  "title": "Meeting Cost Calculator",
  "heading": "Meeting Cost Calculator",
  "category": "other",
  "url": "https://www.revenuelab.fyi/toolbox/meeting-cost",
  "summary": "What that recurring meeting costs the company each year.",
  "description": "Multiply attendees by their loaded hourly cost by duration. Recurring meetings are where the real money goes — a weekly hour with eight people costs more than a junior hire.",
  "formula": "Cost = Attendees × Loaded hourly rate × Duration, times frequency.",
  "dateModified": "2026-09-30",
  "run_url": "https://www.revenuelab.fyi/api/public/calc?tool=meeting-cost",
  "inputs": [
    {
      "id": "attendees",
      "label": "Attendees",
      "kind": "number",
      "hint": null,
      "default": 8,
      "unit": null,
      "min": 1,
      "max": null
    },
    {
      "id": "salary",
      "label": "Average salary",
      "kind": "number",
      "hint": null,
      "default": 95000,
      "unit": "$",
      "min": 0,
      "max": null
    },
    {
      "id": "load",
      "label": "Benefits and overhead load",
      "kind": "number",
      "hint": null,
      "default": 30,
      "unit": "%",
      "min": 0,
      "max": 100
    },
    {
      "id": "minutes",
      "label": "Meeting length",
      "kind": "number",
      "hint": null,
      "default": 60,
      "unit": "min",
      "min": 5,
      "max": null
    },
    {
      "id": "perMonth",
      "label": "Times per month",
      "kind": "number",
      "hint": null,
      "default": 4,
      "unit": null,
      "min": 0,
      "max": null
    }
  ],
  "outputs": [
    {
      "id": "cost",
      "label": "Cost per meeting",
      "format": "currency",
      "hint": null,
      "primary": true
    },
    {
      "id": "monthly",
      "label": "Monthly cost",
      "format": "currency",
      "hint": null,
      "primary": false
    },
    {
      "id": "annual",
      "label": "Annual cost",
      "format": "currency",
      "hint": null,
      "primary": false
    },
    {
      "id": "hoursBurned",
      "label": "Person-hours per year",
      "format": "number",
      "hint": null,
      "primary": false
    },
    {
      "id": "perMinute",
      "label": "Cost per minute",
      "format": "currency",
      "hint": null,
      "primary": false
    }
  ],
  "worked_example": {
    "inputs": [
      "Attendees: 8",
      "Average salary: 95000 $",
      "Benefits and overhead load: 30 %",
      "Meeting length: 60 min",
      "Times per month: 4"
    ],
    "outputs": [
      "Cost per meeting: $475.00",
      "Monthly cost: $1,900.00",
      "Annual cost: $22,800.00",
      "Person-hours per year: 384",
      "Cost per minute: $7.92"
    ]
  },
  "how_to": {
    "title": "How to use this",
    "steps": [
      "Enter attendees.",
      "Enter average salary ($).",
      "Enter benefits and overhead load (%).",
      "Enter meeting length (min).",
      "Enter times per month.",
      "Read your cost per meeting on the right — it updates as you type.",
      "Hit Share to keep the scenario or send it to someone."
    ]
  },
  "scenarios": [
    {
      "name": "Conservative",
      "description": "Lower-end numbers — what if things land soft?",
      "values": {
        "attendees": 5,
        "salary": 55000,
        "load": 20,
        "minutes": 35,
        "perMonth": 2
      }
    },
    {
      "name": "Typical",
      "description": "Defaults — the most common real-world setup.",
      "values": {
        "attendees": 8,
        "salary": 95000,
        "load": 30,
        "minutes": 60,
        "perMonth": 4
      }
    },
    {
      "name": "Ambitious",
      "description": "Higher-end numbers — what if things really pop?",
      "values": {
        "attendees": 13,
        "salary": 150000,
        "load": 50,
        "minutes": 95,
        "perMonth": 6
      }
    }
  ],
  "limitations": [
    "Estimates assume standard, average conditions — local rules, pricing, and materials vary.",
    "Results are rounded for readability; add a buffer before ordering, booking, or committing.",
    "Double-check anything with a real cost attached against a local quote."
  ],
  "faq": [
    {
      "q": "How does the meeting cost calculator work?",
      "a": "Multiply attendees by their loaded hourly cost by duration. Recurring meetings are where the real money goes — a weekly hour with eight people costs more than a junior hire. The underlying maths is: Cost = Attendees × Loaded hourly rate × Duration, times frequency."
    },
    {
      "q": "What do I need to enter?",
      "a": "5 values: attendees, average salary, benefits and overhead load, meeting length, and times per month. Each field starts with a sensible default, so you can change one number at a time and watch the result move."
    },
    {
      "q": "What does the cost per meeting result mean?",
      "a": "It is returned as a money amount in US dollars and updates live as you edit the inputs, so you can compare two or three versions of a scenario in a few seconds."
    },
    {
      "q": "Is this calculator free, and do I need an account?",
      "a": "Yes, it's free, and no account is required. Nothing you type is stored on our servers — the maths runs entirely in your browser."
    },
    {
      "q": "How accurate is the result?",
      "a": "It applies the standard formula exactly, so the arithmetic is precise. Estimates assume standard, average conditions — local rules, pricing, and materials vary."
    },
    {
      "q": "Who is this tool for?",
      "a": "It's built for anyone doing everyday planning maths — a quick estimate that would otherwise need four browser tabs and a calculator app."
    }
  ],
  "related": [
    "https://www.revenuelab.fyi/toolbox/agency-utilization",
    "https://www.revenuelab.fyi/toolbox/employee-turnover-cost",
    "https://www.revenuelab.fyi/toolbox/payroll-tax"
  ],
  "license": "CC-BY-4.0",
  "citation": "RevenueLab — Meeting Cost Calculator (https://www.revenuelab.fyi/toolbox/meeting-cost)"
}