{
  "slug": "day-of-coordinator-fee-calculator",
  "title": "Day-of Wedding Coordinator Fee Calculator",
  "heading": "Day-of Coordinator Fee Calculator",
  "category": "financial",
  "url": "https://www.revenuelab.fyi/toolbox/day-of-coordinator-fee-calculator",
  "summary": "Price a month-of/day-of coordination package from prep hours and event-day hours.",
  "description": "Day-of coordination is misleadingly named — the real work is 15-25 hours in the final 4-6 weeks before the wedding (vendor confirmations, timeline building, walkthrough) plus a long single event day, often 10-14 hours including setup and breakdown supervision. This calculator sums prep hours and event-day hours at your target rate, adds an assistant cost if used, and shows the total fee and effective hourly rate.",
  "formula": "Fee = (prep hrs + event-day hrs) × hourly rate + assistant cost.",
  "dateModified": "2026-09-30",
  "run_url": "https://www.revenuelab.fyi/api/public/calc?tool=day-of-coordinator-fee-calculator",
  "inputs": [
    {
      "id": "prepHours",
      "label": "Pre-wedding prep hours (final month)",
      "kind": "number",
      "hint": null,
      "default": 18,
      "unit": "hrs",
      "min": 5,
      "max": null
    },
    {
      "id": "eventDayHours",
      "label": "Event-day hours (incl. setup/breakdown)",
      "kind": "number",
      "hint": null,
      "default": 12,
      "unit": "hrs",
      "min": 4,
      "max": null
    },
    {
      "id": "hourlyRate",
      "label": "Target hourly rate",
      "kind": "number",
      "hint": null,
      "default": 55,
      "unit": "$",
      "min": 15,
      "max": null
    },
    {
      "id": "assistantCost",
      "label": "Assistant cost (if used)",
      "kind": "number",
      "hint": null,
      "default": 200,
      "unit": "$",
      "min": 0,
      "max": null
    }
  ],
  "outputs": [
    {
      "id": "fee",
      "label": "Coordination package fee",
      "format": "currency",
      "hint": null,
      "primary": true
    },
    {
      "id": "totalHrs",
      "label": "Total hours invested",
      "format": "decimal",
      "hint": null,
      "primary": false
    },
    {
      "id": "laborFee",
      "label": "Labor portion of fee",
      "format": "currency",
      "hint": null,
      "primary": false
    },
    {
      "id": "effHourly",
      "label": "Effective hourly rate",
      "format": "currency",
      "hint": null,
      "primary": false
    }
  ],
  "worked_example": {
    "inputs": [
      "Pre-wedding prep hours (final month): 18 hrs",
      "Event-day hours (incl. setup/breakdown): 12 hrs",
      "Target hourly rate: 55 $",
      "Assistant cost (if used): 200 $"
    ],
    "outputs": [
      "Coordination package fee: $1,850",
      "Total hours invested: 30",
      "Labor portion of fee: $1,650",
      "Effective hourly rate: $61.67"
    ]
  },
  "how_to": {
    "title": "How to use this",
    "steps": [
      "Enter pre-wedding prep hours (final month) (hrs).",
      "Enter event-day hours (incl. setup/breakdown) (hrs).",
      "Enter target hourly rate ($).",
      "Enter assistant cost (if used) ($).",
      "Read your coordination package fee on the right — it updates as you type.",
      "Hit Share to keep the scenario or send it to someone."
    ]
  },
  "scenarios": [
    {
      "name": "Conservative",
      "description": "Lower-end numbers — what if things land soft?",
      "values": {
        "prepHours": 11,
        "eventDayHours": 7.199999999999999,
        "hourlyRate": 35,
        "assistantCost": 125
      }
    },
    {
      "name": "Typical",
      "description": "Defaults — the most common real-world setup.",
      "values": {
        "prepHours": 18,
        "eventDayHours": 12,
        "hourlyRate": 55,
        "assistantCost": 200
      }
    },
    {
      "name": "Ambitious",
      "description": "Higher-end numbers — what if things really pop?",
      "values": {
        "prepHours": 29,
        "eventDayHours": 19.200000000000003,
        "hourlyRate": 90,
        "assistantCost": 325
      }
    }
  ],
  "limitations": [
    "Results are estimates before tax, fees, and inflation unless an input explicitly covers them.",
    "Rates are treated as fixed for the whole period — variable-rate products will drift from this projection.",
    "This is educational maths, not financial advice. Check anything contractual with the lender or your accountant."
  ],
  "faq": [
    {
      "q": "Why do coordinators call it 'day-of' if it's really a month of work?",
      "a": "It's a legacy industry term; most planners now call it 'month-of coordination' for accuracy. The actual scope always includes final vendor confirmation calls, building a detailed timeline, running the rehearsal, and being the single point of contact on the wedding day — none of which is truly limited to just the day itself."
    },
    {
      "q": "What's a typical fee range for this service nationally?",
      "a": "$1,200-$2,500 is common in most US markets, with luxury or highly complex weddings (multiple venues, large guest counts, elaborate design) pushing higher. It's meaningfully less than full planning ($4,000-$10,000+) because vendor selection and design work are already done by the client."
    },
    {
      "q": "When does a second coordinator/assistant become necessary?",
      "a": "Guest counts above roughly 150, multiple event spaces at one venue, or a complex vendor list (8+ vendors) usually require an assistant so the lead coordinator isn't simultaneously managing setup in one room and directing the processional in another."
    },
    {
      "q": "How is this different from a venue's included coordinator?",
      "a": "A venue coordinator manages the venue's staff, space, and house rules — they're not contracted to manage your other vendors, build your personal timeline, or handle personal-item logistics (decor, gifts, cards) the way an independently hired day-of coordinator is."
    }
  ],
  "related": [
    "https://www.revenuelab.fyi/toolbox/wedding-planner-fee-model-calculator",
    "https://www.revenuelab.fyi/toolbox/wedding-day-timeline-buffer-calculator",
    "https://www.revenuelab.fyi/toolbox/event-staffing-cost-calculator"
  ],
  "license": "CC-BY-4.0",
  "citation": "RevenueLab — Day-of Wedding Coordinator Fee Calculator (https://www.revenuelab.fyi/toolbox/day-of-coordinator-fee-calculator)"
}